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Electronic signature: what it is and why it is useful and convenient to use it

21/09/2018

Here's how the electronic signature can save you time and financial resources in the company and in everyday life..

 

Have you ever thought that your company, or simply your wallet, could save a lot of money by using the electronic signature tool?

 

Even if you're not as well informed on the subject, do not worry!

Everything is very simple and requires just a few minutes of reading that could prove useful and, above all, very convenient.

 

What is electronic signature?

 

More and more professionals, companies and organizations use the electronic signature tool to legally validate signed documents via computers or specially dedicated electronic tools.

 

Indeed, it is precisely for this reason that the digital signature is born: to guarantee the authenticity of any document that requires the signature as a fundamental requirement.

 

While on paper one everything is resolved with a pen, on the digital ones we had to resort to the creation of an instrument that had the same legal validity and sanctioned, in fact, the authenticity and integrity.

 

Do you know when you sign a document or contract with a pen? Very well, the electronic signature (in the advanced and qualified variants) is just the electronic equivalent of the autograph signature.

 

When signing a paper document, it is as if one were to attribute his paternity or to affirm himself to accept the content of the document itself. Same identical thing is equivalent if you use the electronic signature in a computer document.

 

The electronic signature, if used correctly, guarantees:

 

the authenticity of the sender's identity

the non-repudiation of a document already signed

the integrity of the document (to avoid that it is invented or modified)

How many and what are the types of electronic signature?

 

The EU Regulation n. 910/2014 of the European Parliament and of the Council of 23 July 2014, known by the acronym eIDAS (Electronic Identification Authentication and Signature), has established fixed rules and procedures for electronic signatures, web authentication and trust services for transactions.

 

These are basically 3 types (electronic signature, advanced electronic signature, qualified electronic signature).

 

Let's see them in detail:

 

the electronic signature represents all the data in electronic form, attached or connected through a logical association to other electronic data, and used as a computer identification method

the advanced electronic signature, as the name implies, is an electronic signature upgrade. Basically it is the same thing, but in addition it guarantees the unique connection to the signer, the authenticity of the signer and the integrity of the document. In fact, before making an advanced signature, a first identification phase is necessary, such as the SelfID technology

the qualified electronic signature is a further following step, which represents a signature based on a qualified certificate and produced by means of a secure device for the creation of the signature

How much can you save by using the electronic signature?

 

Now that you have a bit more, do you have any idea how much time and, above all, economic resources could you save by using the electronic signature?

 

Imagine how much time and paper you waste in your business, be it big or small, or simply in your everyday life.

 

A recent study has estimated that to produce an official paper document, including various expenses, spend about 13 euros. It's up to you to calculate the amount you could save by starting to use the electronic signature

 

Moreover, it is such a convenient service that, by minimizing waste of paper, respects the environment around us ... that just does not do badly.

 

So, no more talk, do not waste any more time (and money) ... so you know what to do!

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